Hello Everybody, You are welcome to look over a draft of a new definition of the Numbered Work Item process. This new version keeps the existing process largely the same with some procedural tweaks here and there and also improves the readability of the text. Let us know what you think about this proposed change, good or bad. We'd like to make it official in about three weeks. NEW DRAFT Text: ––––– RIPE Database Working Group Numbered Work Items In order to facilitate discussion about issues and solutions, as well as report on the progress made with solution implementation, the RIPE Database Working Group employs a process using Numbered Work Items (NWIs). Please note that this does not replace the Policy Development Process. Instead it is used for smaller work items and helps to facilitate the communication between the DB WG and the RIPE NCC. Kickstart: Anyone can contact the RIPE DB WG co-chairs and present a proposal or a problem statement. Alternatively this can also be sent to the WG mailing list directly. If there is interest in this work item, the Database WG co-chairs will ask the RIPE NCC to assign a number to this work item and include it on the list of numbered work items (NWIs). Problem definition: After an NWI is created, the proposal or problem statement will be discussed in the WG. This can mean further specifying the problem statement and including example cases of the problem to clarify the scope. After two to three weeks the WG co-chairs will determine of there is a consensus and will either post a clearly defined problem statement to the list, or if there is no agreement on a problem statement, the NWI will be closed. Solution definition: Anyone, including RIPE NCC staff, can propose solutions to a work item's problem statement. The RIPE NCC will also provide an implementation analysis that can include feasibility, expected workload, proposed solutions, impact on other work items etc. In this phase, the RIPE NCC together with the RIPE DB WG co-chairs will also determine if the NWI might have an impact on an existing policy or if the NWI might in fact lead to a change in policy or a new policy. In this case, the WG co-chairs are advised to use the more formal Policy Development Process (PDP) instead of the NWI process. Implementation: Once the WG agrees on the proposed solution, the RIPE NCC can start implementing it, keeping the WG up to date about the timeframe, milestones, documentation etc. The RIPE NCC will also update the entry of the NWI on the table of NWIs accordingly. Finished: The project ends when the change has been deployed in the production environment. Cancelled: The project can also end when the working group decides to cancel it. The RIPE NCC will update the list of NWIs on a regular basis to reflect the status of each NWI. ––––– EXISTING Text for your convenience ––––– In order to facilitate an ordered discussion about issues and solutions, as well as report on the progress made with solution implementation, the RIPE Database Working Group employs the following process using Numbered Work Items (NWIs): Kickstart: To kickstart the process, any db-wg participant can email the chairs with a snippet of text (a rough problem statement) and formally ask the chairs to make it a work item. The chairs can then say “yes”, and assign it a number, or “no”. If a number is assigned, the work item will be routed through the following three phases: Phase 1: Problem Definition In this phase we will work as a group on formulating an exact problem definition: text goes back and forth in the working group, example cases of the problem are provided. In a timeframe of two to three weeks the chairs declare consensus on the problem statement of the NWI. Phase 1 output: A clearly defined problem statement, or a conclusion if we cannot agree upon a problem statement definition. If the latter is true, the NWI cannot proceed to Phase 2. Phase 2: Solution Definition Solution finding: People can propose solutions to a work item's problem statement. Solutions can come from RIPE NCC staff or from any working group member. The RIPE NCC may offer an implementation analysis on proposed solutions or aspects of solutions. For the NWI to move to Phase 3, the RIPE NCC has to provide the working group with a summary of their understanding of the solution, and the chairs declare consensus on the group's acceptance of this summary. Phase 3: Development and Deployment Phase The RIPE NCC writes the code, sets timelines and milestones and documents the transitions/migration plan if applicable. Finish: The project ends when the change has been deployed in the production environment. Cancelled: The project can also end when the working group decides to cancel it. Every month the RIPE NCC will update this page with an overview of all open NWIs, a brief summary of each, who is taking action and what that action is. ––––– I express my gratitude to all those who worked on this draft, and everybody who took the time to offer their feedback. Kind regards, Peter and David