Dear RIPE NCC members,

This is a call for nominations to the RIPE NCC Executive Board.

There will be an election for two vacant seats at the RIPE NCC General Meeting (GM) on 19-21 May 2021, each of which is for a three-year term. The elections are to fill the seats currently held by Falk von Bornstaedt and Piotr Strzyżewski, whose terms expire in May 2021.

The document outlining the RIPE NCC Executive Board functions and expectations is available at:
https://www.ripe.net/about-us/executive-board/ripe-ncc-executive-board-functions-and-expectations

All those considering standing for election to the board are advised to read this information.

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How to nominate a candidate or support a nomination
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A nomination for the appointment of a member of the Executive Board requires the support of at least five RIPE NCC members, among other criteria. You must be a RIPE NCC member and a registered LIR contact to nominate a candidate or support a nomination.

Nominations and support submissions should include the following information:

– Your full name
– Your email address
– Your organisation
– Your LIR RegID
– Name of the candidate you wish to nominate/support
– Email address of the candidate
– Reason for nominating/supporting the candidate

Nominations and support submissions must be submitted by Wednesday, 28 April 2021 following the guidelines outlined in article 9 of the RIPE NCC Articles of Association.

To make a nomination or support a candidate, you can fill out the nomination form at:
https://www.ripe.net/participate/forms/apply/agm-nomination/

Excerpts from the Articles of Association are available at the end of this email.

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Voting at the RIPE NCC General Meeting
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Along with other resolutions, RIPE NCC members will vote to fill two seats on the Executive Board at the upcoming GM. There are two ways to vote:

1. Electronic Voting

Registration to vote electronically at the GM is now open:

All RIPE NCC members who are registered contacts will also be sent invitations by email to register to vote electronically. If you wish to vote electronically, you must register by 19 May 2021 at 16:00 (UTC+2).

Please ensure you are listed as a registered contact person for your organisation in https://my.ripe.net to ensure you receive the invitation to register.

2. Proxy Voting

You can be represented by a third party who is not an authorised member contact or director of your organisation. If you wish to do this, please fill out the proxy form and send it to us using the details on the form by 5 May 2021. Any proxy form sent to us after this date will not be valid. The proxy voting form is online:
https://www.ripe.net/participate/meetings/gm/meetings/may-2021/participation/proxy-voting

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Further information on the GM is available at:
https://www.ripe.net/gm/may-2021

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If you have any questions about the GM, please email us at <agm at ripe.net>.

Best regards,

Hans Petter Holen
Managing Director
RIPE NCC

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Important Dates and Deadlines
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10 March: Invitation to register for GM and voting
10 March: Call for nominations to the RIPE NCC Executive Board
21 April: All supporting documents for the GM published, including the Annual Report 2020, the Financial Report 2020 and the Charging Scheme 2022
28 April: Close nominations for the RIPE NCC Executive Board
5 May: Deadline for proxy vote nominations
5 May: Deadline for members to propose resolutions
5 May: GM Agenda finalised
12 May: RIPE NCC Open House session with candidates for the Executive Board election
19 May: Registration closes at 16:00 (UTC+2)
19 May: GM begins with main meeting at 18:00 (UTC+2)
21 May: GM closes with voting results announcement at 10:15 (UTC+2)

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Excerpts from the Articles of Association
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8.2 The Executive Board of the Association shall consist of at least
three and at most seven natural persons. They shall be members of the
Board in a personal capacity and do not have to be Members of the
Association. Employees of the Association cannot be appointed members of
the Executive Board.

9.1 The members of the Executive Board shall be appointed by the General Meeting from a list of nominees to be drawn up by the Members.

A nomination for the appointment of a member of the Executive Board shall need the written support of at least five Members and shall be submitted no later than three weeks before the General Meeting. Further, no later than two weeks before the General Meeting, the nominee shall need to submit (a) a certified copy of his/her official identification document and (b) a signed statement in which he/she declares that he/she shall adhere to the Code of Conduct for candidates for the Executive Board as adopted by the Executive Board and published on the Association's website, and that he/she has never committed any fraud or other financial misconduct in any jurisdiction.