Dear RIPE NCC member, In compliance with the RIPE NCC Articles of Association (AoA), the RIPE NCC is calling for nominations to the RIPE NCC Executive Board. The vacant seats are for two three-year terms and are to fill the places currently held by Nigel Titley and Remco van Mook, whose terms expire in May 2013. Nominations ----------- A nomination for the appointment of a member of the Executive Board requires the written support of at least five members. You must be a RIPE NCC member and a registered LIR contact to support a nomination. Nomination submissions should include the following information: - Your full name - Your organisation - Your LIR RegID - Name of the candidate you wish to support Nominations must be submitted by email to <agm-nominations@ripe.net> by Wednesday, 24 April 2013 following the guidelines outlined in article 9 of the RIPE NCC Articles of Association. Excerpts from the Articles of Association are available at the end of this email. Voting ------ Voting for the appointment of the RIPE NCC Executive Board members will take place at the upcoming RIPE NCC General Meeting (GM). The GM will be held on Wednesday, 15 May from 16:00-20:00 (UTC +2) at the Burlington Hotel in Dublin, Ireland, adjacent to the RIPE 66 Meeting, which runs from 13-17 May. The GM begins with presentation of the reports from the RIPE NCC in the RIPE NCC Services Working Group at 16:00. The formal, members-only section of the GM starts immediately after the RIPE NCC Working Group. You must be registered for the GM if you wish to attend and vote in the Executive Board election. You can register now at: http://www.ripe.net/lir-services/ncc/gm/may-2013/registration Information on the GM is available at: http://www.ripe.net/lir-services/ncc/gm/may-2013/ If you would like to vote but cannot attend the GM, there are two options that enable you to vote in the Executive Board elections: 1. Electronic Voting Registration to vote electronically at the GM will open later in February 2013. All RIPE NCC members who are registered contacts will be sent invitations by email to register to vote electronically. If you wish to vote electronically, you must register to do so by 14 May 2013 at 14:00 (UTC +2). 2. Proxy Voting You can be represented by a third party who is not an authorised employee or director of your organisation. If you wish to do this, please fill out the proxy form and send it to us using the details on the form by 1 May 2013. Any proxy sent to us after this date will not be valid. The proxy form is available to download at: http://www.ripe.net/lir-services/ncc/gm/may-2013/proxy-voting-form If you have any questions about the GM, please email us at <agm@ripe.net>. Best regards, Axel Pawlik Managing Director RIPE NCC Important Dates 7 Feb - Open GM registration 7 Feb - Call for nominations to Executive Board Feb - Open electronic voting registration 17 Apr - Publish all GM documents, including RIPE NCC Annual Report and Financial Report 2012 24 Apr - Close nominations for Executive Board elections* 1 May - Deadline for proxy vote nominations 1 May - Deadline for members to propose resolutions 1 May - Deadline to publish final GM Agenda 14 May - Close registration for electronic voting 15 May - RIPE NCC General Meeting May 2013 begins with main meeting 16 May - RIPE NCC General Meeting May 2013 ends with vote announcement * If there are fewer than three nominated candidates by 24 April 2013, the RIPE NCC Executive Board will nominate additional candidates to ensure there is a minimum of three. Excerpts from the RIPE NCC Articles of Association: Article 8.2 The Executive Board of the Association shall consist of at least three and at most five natural persons. They shall be members of the Board in a personal capacity and do not have to be Members of the Association. Employees of the Association cannot be appointed members of the Executive Board. Article 9.1 The members of the Executive Board shall be appointed by the General Meeting from a list of nominees to be drawn up by the Members. A nomination for the appointment of a member of the Executive Board shall need the written support of at least five Members and shall be submitted no later than three weeks before the General Meeting. If three weeks before the General Meeting the number of candidates nominated for appointment as referred to above does not exceed the number of vacancies, the Executive Board shall have to nominate one or more candidates for appointment so that the total number of proposed candidates shall exceed the number of Executive Board members to be appointed by the General Meeting. Article 9.2 If the members or the Executive Board should fail to draw up a list of nominees within three months after the vacancy has occurred, the General Meeting may appoint a member of the Executive Board at its own discretion. The Articles of Association are available at: http://www.ripe.net/ripe/docs/articles-association