Dear RIPE NCC member, In compliance with the RIPE NCC Articles of Association (AoA), the RIPE NCC is calling for nominations to the RIPE NCC Executive Board. The vacant seats are for two three-year terms and are to fill the places currently held by Fahad AlShirawi and Andreas Wittkemper, whose terms expire in May 2011. Voting for the appointment of the RIPE NCC Executive Board members will take place at the upcoming RIPE NCC General Meeting (GM). The GM will be held on Wednesday, 4 May 2011 from 16:00-20:00, at the NH Krasnapolsky Hotel, Amsterdam, adjacent to the RIPE 62 Meeting, which takes place from 2-6 May 2011. You must be registered for the GM if you wish to attend and vote in the Executive Board election. Registration for the GM opens 23 March 2011. Information on the GM is available at: https://www.ripe.net/lir-services/ncc/gm/may-2011 If you would like to vote but cannot attend the GM, there are two options that enable you to vote in the Executive Board elections: 1. Electronic Voting All RIPE NCC members who are registered contacts will be sent invitations by email to register to vote electronically at the GM. If you wish to vote electronically, you must register to do so by 20 April 2011. Electronic voting is available only for the Executive Board elections. Electronic voting will not be available for resolutions to be voted upon at the GM. 2. Proxy Voting You can be represented by a third party who is not an authorised employee or director of your organisation. If you wish to do this, please fill out the proxy form and send it to us by 20 April 2011. Any proxy sent to us after this date will not be valid. The proxy form will be available to download from 23 March 2011. Nominations ----------- A nomination for the appointment of a member of the Executive Board requires the written support of at least five members. You must be a RIPE NCC member and a registered LIR contact to support a nomination. Nomination submissions should include the following information: - Your full name - Your organisation - Your LIR RegID - Name of the candidate you wish to support Nominations must be submitted by email to <agm-nominations@ripe.net> by Wednesday, 13 April 2011, following the guidelines outlined in article 9 of the RIPE NCC Articles of Association. Excerpts from the Articles of Association are available at the end of this email. If you have any questions about the GM, please email us at <agm@ripe.net>. Best regards, Axel Pawlik Managing Director RIPE NCC Important Dates 9 March - Call for nominations for RIPE NCC Executive Board 23 March - GM registration opens 23 March - Draft agenda and proposed resolutions posted online 13 April - Deadline for nominations to Executive Board* 20 April - Submission deadline for proposed resolutions 20 April - Online registration for GM closes 20 April - Deadline for registration for electronic voting 20 April - Proxy forms must be received by the RIPE NCC 4 May - RIPE NCC General Meeting * If there are less than three nominations by 14 April, the RIPE NCC Executive Board will nominate sufficient candidates to ensure there is an election. Excerpts from the RIPE NCC Articles of Association: Article [8.2] The Executive Board of the Association shall consist of at least three and at most five natural persons. They shall be members of the Board in personal capacity and do not have to be Members of the Association. Employees of the Association cannot be appointed members of the Executive Board. Article [9.1] The members of the Executive Board shall be appointed by the General Meeting from a list of nominees to be drawn up by the Members. A nomination for the appointment of a member of the Executive Board shall need the written support of at least five Members. If three weeks before the General Meeting the number of candidates nominated for appointment as referred to above does not exceed the number of vacancies, the Executive Board shall have to nominate one or more candidates for appointment so that the total number of proposed candidates shall exceed the number of Executive Board members to be appointed by the General Meeting. The Articles of Association are available at: http://www.ripe.net/ripe/docs/articles-association