Dear RIPE NCC members, This is a call for nominations to the RIPE NCC Executive Board. There will be an election for three vacant seats at the RIPE NCC General Meeting (GM) on 13-15 May 2020, each of which is for a three-year term. The elections are to fill the seats currently held by Maria Häll, Christian Kaufmann and Salam Yamout, whose terms expire in May 2020. The document outlining the RIPE NCC Executive Board functions and expectations is available at: https://www.ripe.net/about-us/executive-board/ripe-ncc-executive-board-funct... All those considering standing for election to the board are advised to read this information. -------------------------------------------------------------------------------- How to nominate a candidate or support a nomination -------------------------------------------------------------------------------- A nomination for the appointment of a member of the Executive Board requires the support of at least five RIPE NCC members. You must be a RIPE NCC member and a registered LIR contact to nominate a candidate or support a nomination. Nominations and support submissions should include the following information: – Your full name – Your email address – Your organisation – Your LIR RegID – Name of the candidate you wish to nominate/support – Email address of the candidate – Reason for nominating/supporting the candidate Nominations and support submissions must be submitted by Wednesday, 22 April 2020 following the guidelines outlined in article 9 of the RIPE NCC Articles of Association. To make a nomination or support a candidate, you can fill out the nomination form at: https://www.ripe.net/participate/forms/apply/agm-nomination/ Excerpts from the Articles of Association are available at the end of this email. ------------------------------------------------------------- Voting at the RIPE NCC General Meeting ------------------------------------------------------------- Along with other resolutions, RIPE NCC members will vote to fill three seats on the Executive Board at the upcoming GM. If you cannot attend the GM but would still like to vote, you can choose one of the two options below: 1. Electronic Voting Registration to vote electronically at the GM is now open: https://www.ripe.net/s/gm-registration-may-2020 All RIPE NCC members who are registered contacts will also be sent invitations by email to register to vote electronically. If you wish to vote electronically, you must register by 13 May 2020 at 16:00 Berlin local time (UTC+2). Please ensure you are listed as a user for your organisation in https://my.ripe.net to ensure you receive the invitation to register. 2. Proxy Voting You can be represented by a third party who is not an authorised member contact or director of your organisation. If you wish to do this, please fill out the proxy form and send it to us using the details on the form by 29 April 2020. Any proxy form sent to us after this date will not be valid. The proxy voting form is online: https://www.ripe.net/participate/meetings/gm/meetings/may-2020/ripe-ncc-gene... ------------------------------------------------------------- Further information on the GM is available at: https://www.ripe.net/participate/meetings/gm/meetings/may-2020 ------------------------------------------------------------- If you have any questions about the GM, please email us at <agm@ripe.net>. Best regards, Christian Kaufmann Chairman of the RIPE NCC Executive Board ------------------------------------------------------------- Important Dates and Deadlines ------------------------------------------------------------- 26 February – Invitation to register for GM and voting 26 February – Call for nominations to RIPE NCC Executive Board 15 April – All GM documents published, including the Annual Report 2019 and Financial Report 2019 22 April – Close nominations for Executive Board elections 29 April – Deadline for proxy vote nominations 29 April – Deadline for members to propose resolutions 29 April – Final GM agenda published 13 May – Close registration for electronic voting (16:00 UTC+2) 13 May – GM begins with main meeting (18:00 UTC+2) 15 May – GM closes with voting results announcement (10:45 UTC+2) ------------------------------------------------------------- Excerpts from the Articles of Association ------------------------------------------------------------- 8.2 The Executive Board of the Association shall consist of at least three and at most seven natural persons. They shall be members of the Board in a personal capacity and do not have to be Members of the Association. Employees of the Association cannot be appointed members of the Executive Board. 9.1 The members of the Executive Board shall be appointed by the General Meeting from a list of nominees to be drawn up by the Members. A nomination for the appointment of a member of the Executive Board shall need the written support of at least five Members and shall be submitted no later than three weeks before the General Meeting. If the number of nominees exceeds the number of vacancies, the General Meeting shall elect Executive Board members in accordance with Article 18.4.