Dear RIPE NCC member, Tomorrow, 3 November 2010, is the final day to register online for the RIPE NCC General Meeting November 2010. Tomorrow is also the deadline for submitting proxy forms. Registrations and proxy forms will be accepted until 23:59 (UTC). Details on how to register and submit proxy forms are given below. Meeting Details ---------------- The GM will be held on Wednesday, 17 November 2010 from 16:00-19:00. It will be held adjacent to the RIPE 61 Meeting, which takes place from 15-19 November 2010 at the Westin Excelsior Hotel in Rome, Italy. The GM will consist of two parts: - The RIPE NCC Services Working Group will begin at 16:00 and will include the presentation of the Report from the RIPE NCC. This part of the GM is open to everyone. - The second part of the GM follows immediately after and is only open to RIPE NCC members who have registered for the GM. This part of the meeting is the forum where RIPE NCC members can discuss the operations and activities of the RIPE NCC and exercise their voting rights. More information about the GM is available at: https://www.ripe.net/membership/gm/gm-november2010/ Registration ------------- You must register for the GM separately from the RIPE 61 Meeting. As a member, you can attend both the RIPE NCC Services Working Group session and the members-only section of the GM without being registered for the RIPE 61 Meeting. See below for further information on the RIPE NCC Services Working Group session. You can register for the GM online at: http://ripen.cc/gmregister Please complete the online registration form by 3 November 2010. You will also be able to register to attend the GM at the venue on the day of the meeting. In the event that your organisation is to be represented by a director or an authorised employee, the registration form should state the name(s) of the employee(s) or director(s). If more than one authorised person is to attend the GM, the person who registers first will be assigned the voting rights. Proxy Voting ------------- If your organisation is to be represented by a third party, not being an authorised employee or director, please fill out the proxy form and send it to us by 3 November 2010. Any proxy sent to us after this date will not be valid. The proxy form can be sent in the following ways: - By faxing it to +31 20 535 4445 - By emailing a scanned copy to agm@ripe.net - By posting it to: RIPE NCC P.O.Box 10096 1001 EB Amsterdam The Netherlands The proxy form is available to download here: http://www.ripe.net/membership/gm/gm-november2010/proxy.html Agenda and Supporting Documents ------------------------------- The agenda for the GM is available at: http://www.ripe.net/membership/gm/gm-november2010/agenda.html The supporting documents are available at: http://www.ripe.net/membership/gm/gm-november2010/documents.html Remote Participation --------------------- RIPE NCC members will be able to attend the GM remotely. All member contacts will receive an email with a link to access the GM webcast. This email will also contain a password that will allow members to access the GM chat facility. Report from the RIPE NCC ------------------------- The Report from the RIPE NCC presentation will be given during the RIPE NCC Services Working Group session during RIPE 61, which constitutes the first part of the GM. GM attendees who have not registered for the RIPE Meeting are welcome to participate in this working group session. This takes place on Wednesday, 17 November 2010 from 16:00-17:30, immediately before the members-only section of the GM. The Report from the RIPE NCC presentation will not be repeated in the members-only section of the GM. Voting and Resolutions ----------------------- Candidate members are welcome to attend the GM but are not permitted to vote according to article 16.7 of the RIPE NCC Articles of Association. Full members who are not able to attend the GM but still want to vote can do so by means of proxy voting as per article 16. Please also note that the GM can only pass resolutions that have been submitted and published according to article 15 of the RIPE NCC Articles of Association. The RIPE NCC Articles of Association can be found at: http://www.ripe.net/ripe/docs/articles-association.html We send invitations for General Meetings by email only. However, if your organisation wishes to receive this and future invitations for General Meetings by regular post, please let us know by emailing at: agm@ripe.net. If you have any questions about the GM, please email us at at agm@ripe.net. Regards, Axel Pawlik Managing Director RIPE NCC Important Dates --------------- 29 September 2010 GM registration opens 20 October 2010 Draft agenda and proposed resolutions posted online 3 November 2010 Proxy forms must be received by the RIPE NCC 3 November 2010 Submission deadline for proposed resolutions 3 November 2010 Online registration for GM closes 17 November 2010 RIPE NCC General Meeting November 2010